Privacy Policy

Section A – Introduction

Best PropFirms Pty Ltd ("Best PropFirms", "we", "us" or "our") is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy ("Policy") explains how we collect, use, disclose, and protect your personal information when you participate in our trading competitions and related services.

As we are headquartered in Cyprus, this Policy complies with the EU General Data Protection Regulation (GDPR) and applicable Cypriot data protection law.

Important: Our competitions are not open to residents of Australia, New Zealand, the European Union/European Economic Area, or the United States.

Section B – Collection of Personal Information

Why we collect your information

We collect and process your personal information in order to:

• Administer and operate competitions.
• Verify your eligibility (including linking to your TabTrade trading account).
• Communicate competition updates, results, prize information, and marketing offers (unless you opt out).
• Detect and prevent fraud, duplicate entries, or misuse.
• Comply with legal and regulatory obligations.

Information we collect

1. Information you provide directly:

• Name, email address, country of residence.
• Discord username or other social handles (if required for entry).
• Marketing preferences.

2. Information we receive from partners (e.g. TabTrade):

• Trading account ID (demo or live).
• Account verification/KYC status.
• Trading performance and results relevant to competitions.

3. Information collected automatically:

• IP address, browser type, device details, operating system.
• Cookies and analytics data.

If information is incomplete

If you do not provide required information, we may be unable to register you for competitions.

Age restrictions

Competitions are only open to individuals aged 18 years and above. We do not knowingly collect data from children.

Section C – Lawful Bases for Processing (GDPR Article 6)

We rely on the following lawful bases when processing your personal data:

• Contractual necessity – to operate competitions you register for.
• Legal obligation – to comply with regulatory requirements.
• Consent – where you opt in to receive marketing communications or provide optional information.
• Legitimate interests – for fraud prevention, analytics, service improvement, and ensuring fair competition (balanced against your rights).

Section D – Use and Disclosure of Personal Information

How we use your information

Your information will only be used for purposes connected with competitions, related marketing, and compliance.

Who we share information with

We may disclose your information to:

• TabTrade – for account verification, monitoring, and compliance.
• Competition partners and sponsors (e.g., DNA Funded, FundedNext) – for prize fulfilment.
• Compare Forex Brokers Pty Ltd – for related marketing and promotional purposes.
• Third-party providers – such as advertisers, marketing platforms, analytics providers, hosting services, and operational support.
• Regulators or enforcement agencies – where required by law.

We take reasonable steps to ensure these parties safeguard your information, but their handling of data will also be subject to their own privacy policies.

Section E – Consent and Control

• By registering, you consent to our collection, use, and disclosure of your personal information as described in this Policy.
• You may withdraw consent or opt out of marketing communications at any time by emailing support@bestpropfirms.com.
• Withdrawal of consent may prevent your continued participation in competitions.

Section F – Data Quality, Security and Retention

• We take reasonable steps to keep your personal information accurate, complete, and up to date.
• Security measures include restricted access, encryption, and contractual safeguards with service providers.
• While we take precautions, no transmission or storage method can be guaranteed 100% secure.
• We retain your data only as long as necessary for competitions, marketing (unless you opt out), and legal obligations.

Section G – Cookies and Tracking

We use cookies and analytics tools to improve your experience, monitor performance, and deliver relevant marketing.

• You can disable cookies in your browser settings, but some site features may not function properly.

Section H – Cross-Border Transfers

Your information may be transferred or stored outside Cyprus and the EU (e.g., cloud hosting in the US, UK, or Asia).

Where data is transferred internationally, we use safeguards such as:

• Standard Contractual Clauses (SCCs) approved by the European Commission.
• Ensuring providers are located in jurisdictions recognised as providing adequate protection.

Section I – Your Rights

Under GDPR, you have the following rights:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request correction of inaccurate or incomplete data.
• Deletion: Request erasure of your data (subject to legal obligations).
• Restriction: Request restriction of processing under certain circumstances.
• Portability: Request your personal data in a structured, machine-readable format.
• Objection: Object to processing of your personal data, including for direct marketing.

Requests should be sent to support@bestpropfirms.com. We will respond within statutory timeframes (usually 30 days).

Section J – Complaints

If you are concerned about how we handle your personal information, please contact us at support@bestpropfirms.com.

If you are not satisfied with our response:

• You may contact the Office of the Commissioner for Personal Data Protection in Cyprus: www.dataprotection.gov.cy.
• If you are resident outside Cyprus, you may also contact your local supervisory authority.

Section K – Data Protection Officer

Data Protection Officer (DPO):

• Name: Noam Korbl
• Email: support@bestpropfirms.com

Issued by Best PropFirms Ltd — April 2026